Important Dates and Deadlines

Late Fall

  • Nov-December- Scholarships Ordered and Sent! If you have questions about this process - see scholarship info section on the tools page.

  • Nov-December-Promotional resources ordered and sent your way. It takes 10-15 business day to receive these once you order them from the promotional resources section of the tools page. Please order these by December so you can use them before registration opens in January. This is also where you order T shirts. Please let us know if you need help marketing and talking to your community, we’d love help any way we can!

Early Spring

  • Early Spring- Site Visit Scheduled by Site Director to connect face to face over your week of camp and plan the logistics with your facility. Your site director will contact you in the spring to schedule this meeting.

  • May 1: Medical Volunteer/Nurse Information is due. Make sure to fill out this form for your volunteer nurse (name, license #, phone and email address) for each day of camp. Please make sure your volunteer nurses have filled out the background check link found on the nurse information tab before May 1.

  • May 1: COI turned in to your Church Relationship Manager. We will provide you with your COI in the spring. If you have specific insurance questions, reach out to your Church Relationship Manager.

Beginning of Month Prior to Camp - Scholarship Spots No Longer Held 

  • If your week is primarily scholarship, your registration process will remain the same.

  • If you have scholarship spots and non-scholarship spots remaining at this time, registration will be first come first serve, and scholarship campers will not be guaranteed their spot - even if they have a code in hand.

  • If the only available spots in your week of camp are scholarship, we will re-open registration to those who are not coming on scholarship. If you do not want us to release these spots for some reason, you must let registration know by emailing cityscholarships@pinecove.com.

  • June churches guarantees are released on May 1. July church guarantees are released on June 1.

Three Weeks Prior to Camp 

Host Home Information Due

  • Send your Host Home information to your Site Director using the spreadsheet provided. More information for Host Homes is on our Host Homes Page. Please make sure this information is turned in by this time so we can effectively communicate with our host families and set them up well! The key to great host home communication is getting this completed document 3 weeks in advance of your week of camp.

Six Days Before Camp (Tuesday Prior)

  • Registration closes at midnight online. Any exceptions must be called in and approved by our registration department. All exceptions are based on whether we have an opening for the specific age and gender of the camper. You can reach our registration team at 1-877-474-6326.